Where gaps are born
A reading taken by hand, a misread meter, a transfer not recorded: volume gaps are born between two measurements. They only show up at consolidation.
The problem is not the gap, it is the moment you discover it. The earlier it is detected, the easier it is to document and correct.
Why period end is too late
A gap found at period end costs dearly to explain: the readings are cold, the memories imprecise.
A gap documented the same day is a detail. Found at period end, it is a problem.
Reconcile as you go
Every volume is attached to its metering point at entry. The gap appears the day it happens, not at month-end.
Reconciliation becomes continuous, not periodic. Continuity avoids the accumulation of gaps.
Attach the volume to the metering point
Every volume carries its metering point, its date and its owner. Without that attachment, a volume is a floating number.
With it, it is a verifiable fact. That attachment is what makes reconciliation possible.
Alerts that prevent
An out-of-tolerance gap triggers an alert. The team checks the reading, corrects the entry or documents the gap before it accumulates.
Every point has a tolerance: beyond it, the alert goes out. Tolerance avoids false alerts, the alert avoids real problems.
Document the gap, do not hide it
A gap documented the same day is a detail: cause identified, correction started. An undocumented gap becomes a question that returns every month.
Transparency about gaps builds trust. Documentation turns the gap into information.
Reporting and traceability
Consolidated, time-stamped figures feed the regulatory report. What took days now comes out in one click.
Every volume carries its history: metering point, date, owner. In an inspection, the proof already exists. You answer with facts, not reconstructions.
Where to start
Start with the metering points where gaps are most likely. Attach every volume to its point, set an alert on out-of-tolerance gaps.
The first gap detected the same day will show you the way. Reconciliation builds trust with authorities and partners.
A gap documented the same day is a detail. Found at period end, it is a problem.